Warm-up helps your email account build a positive sender reputation by exchanging emails with other warm-up users. To keep your inbox clean, you can set up a simple Inbox Filter so warm-up emails don’t mix with your real emails.
Below are quick steps for Gmail (GSuite) and Microsoft Outlook.
Step 1: Copy Your Inbox Filter ID
Log in to Sprouts.ai.
Go to Run Campaign
Go to Settings → Email Accounts.
Select the account that’s on warm-up.
Open the Warm-Up page.
Copy the Inbox Filter ID (top-right corner).
You’ll use this ID in Gmail or Outlook to filter warm-up emails.
Step 2: Set Up a Filter in Gmail (GSuite)
Open Gmail → Click ⚙ Settings → See all settings.
Go to Filters and Blocked Addresses → Create a new filter.
Paste your Inbox Filter ID in the “Has the words” field → Click Create filter.
Check these options:
Skip the Inbox (Archive it)
Apply the label → Create a label called “Warm-Up”
Also apply filter to matching conversations
Save.
✅ Now all warm-up emails will automatically skip your inbox and stay neatly under your “Warm-Up” label.
Step 3: Set Up a Filter in Microsoft Outlook
Open Outlook → Go to Settings → Filter.
Select Rules → Add new rule.
Add a condition: Message body includes → Paste your Inbox Filter ID.
Choose a folder (e.g., create one called “Warm-Up”).
Save the rule.
✅ From now on, warm-up emails will go directly to that folder instead of your inbox.
Tips
Create a dedicated folder/label named Warm-Up for clarity.
Check the folder once in a while to confirm it’s working.
If warm-up emails still appear in your inbox, double-check the filter ID.